Home Finance Prepare your business building for spring

Prepare your business building for spring


Prepare your business property for warmer weather by participating in a checklist of items inside and out.

We all think about spring cleaning the inside and outside of our homes, but have you thought about getting your business building ready for warmer weather? Let’s review some key items that can prevent costly repairs and allow you to enjoy the change in seasons without worrying about the condition of your property.

fire protection

The warm weather months are the best time to get your sprinkler system inspected, tested, and maintained. At this time of the year, the water flowing into the outer drains will not cause water to freeze and create slippery conditions. When scheduling this service, also consider:

  • Inspect, Test and Maintain Your Fire Detection System
  • portable fire extinguisher inspection
  • Checking the operation of all emergency lighting units
  • making sure exit signs are illuminated
  • Replacing batteries in smoke and carbon monoxide units if they are not wired to the building’s electrical service

Contractors must comply with requirements specifically outlined by the National Fire Protection Association: NFPA 25 Standards for the inspection, testing and maintenance of water-based fire protection systems (2020), NFPA 72 National Fire Alarm and Signaling Code (2019), NFPA 10 Standards for Portable Firefighters (2018) and) NFPA 101 life safety code (2021).


With winter winds, snow and ice building up, spring is the best time to inspect your building’s roof.

  • Check the entire surface for any obvious damage, loose seams or areas of water accumulation (puddles).
  • Check to make sure roof drains are free of any debris
  • Make sure drainpipes are properly secured and not damaged
  • remove any debris from the roof covering, especially leaves or plant material
  • Inspect roofing equipment for any noticeable damage
  • Check roof penetrations to make sure they are properly sealed

You’ll want to schedule repairs as soon as possible because as we get closer to the months of good weather, contractors’ schedules will fill up quickly, which means you could face delays or increased costs.

building mechanics

As soon as the temperature warms up, you will be able to turn off your heating system. This is the best time to bring in a heating and air conditioning contractor.

  • Make sure systems are shut down properly
  • If necessary, arrange for the system to be cleaned properly, and prepare for the next heating season.
  • Check Your List of Filters
  • Inspect the cooling system to ensure proper operation
  • Replace any necessary filters if not done from prior season

If you drained your plumbing for the winter, take these steps before turning the water back on:

  • Inspect exposed piping for suspected damage, especially pipes on exterior walls
  • Shut off all faucets inside and out, including any supply line shut-off valves
  • Slowly open the main valve of the water service
  • Check open pipes throughout the building for any leaks; you might need some helpers
  • The open supply line is closed individually and then each fixture

Plumbing leaks can lead to costly repairs or even damage to items that cannot be replaced. To reduce potential water damage from leaking pipes, consider having a plumbing contractor install an automatic water shut-off device. With many options available, your plumbing professional will be able to offer a solution that best fits your budget.

Outdoor areas – pedestrian and parking areas

April rains will bring a lot of mud and muddy conditions along with May flowers.

  • Prepare to provide adequate weather mats to control interior floor conditions
  • Remind your employees about floor cleaning procedures
  • reinforce the need for proper placement of warning signs

Spring is the time to make sure your walking and parking surfaces haven’t been damaged by winter’s snow, ice, frost, and saltiness.

  • Walk the property and identify all affected areas
  • Clearly mark or protect those areas to reduce any potential that staff and visitors could trip over and fall
  • Coordinate with a qualified contractor to further assess condition and complete repairs

Remember, it is best to schedule with contractors early in the season to avoid delays.


Spring is a great time to prepare your perfect landscape for the season.

  • Check your irrigation system for any damage, leakage and proper functioning
  • Make sure the timers are set for dawn or dusk, usually a good time to water.
  • Test the system to make sure the spray patterns are appropriate
  • Prune trees, shrubs and plants to help them keep their shape and avoid overgrowth
  • Remove excess vegetation to help with overall growth and health
  • Remove old landscape material by replacing weed control material as needed

When hiring contractors, always confirm that they have adequate insurance coverage. Request a certificate of insurance. Establish contractual agreements that include necessary insurance requirements and risk transfer language. Contact your independent insurance agent for assistance; As your business partner, they will be able to provide guidance.

This loss control information is advisory only. The author assumes no responsibility for the management or control of loss control activities. Not all exposures are identified in this article. Contact your local, independent insurance agent for coverage advice and policy service.

Disclaimer: The opinions expressed within this article are the personal opinions of the author. The facts and opinions appearing in the article do not reflect the views of knews.uk and knews.uk does not assume any responsibility or liability for the same.

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